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Scigate

Purchase Flow

Step 1 : Go to Purchase Module > Orders > Requests for Quotation


Step 2 : Click "Create"


Step 3 : Enter the order details and click "Confirm Order" if confirm to send the PO (if not, just click "Save")


Step 4 : When goods arrived, click "Receive Products" or the car icon to receive goods in the system


Step 5 : Click on the icon next to the done quantity


Step 6 : Click "Add a line"


Step 7 : Enter the Lot / SN information and the quantity received, after that, click "Confirm"


Step 8 : Click "Validate" after all product lines being updated


Step 9 : Click on the PO link


Step 10 : Click "Create Bill" to capture the vendor invoice


Step 11 : Enter the vendor invoice number, if other information if correct, click "Post" to validate the vendor bill

Vendor Bill / Expenses Entries

Expenses with Vendor Bills
Step 1 : Go Accounting / Invoicing > Vendors > Bills

Step 2 : Click "Create"
Step 3 : Enter the vendor bill information and click "Post" if confirm, "Save" if need to further confirmation



Expenses without Vendor Bills (Payroll, Accruals, etc)
Step 1 : Go Accounting / Invoicing > Accounting > Journal Entries

Step 2 : Click "Create"


Step 3 : Enter the expense information and click "Post" if confirm, "Save" if need to further confirmation


Allocation of Landed Costs

        Step 1 : Enable "Landed Costs" in the setting of Inventory Module and click "Save"



        Step 2 : Create "Product" for the related landed costs

        • Under "General Information" tab, set "Product Type = Service" & "Product Category = Landed Costs"*



        *For the setting of "Product Category = Landed Costs", only "Expense Account" and "Stock Input Account" are needed and they must be the SAME account so that the amount entered will be offset after the landed costs allocation


        • Under "Purchase" tab, tick "Is a Landed Cost" checkbox, and set the "Vendor Bills Control Policy" as "On Ordered Quantities"



        Step 3 : When posting vendor bill for landed cost,"Landed Costs" checkbox will be tick automatically according to the pre-set product setting



        Step 4 : Click "Create Landed Costs"



        Step 5 : Click "Edit" to insert the related GRN(s) for the landed costs allocation in "Transfers" and change the relevant "Split Method"



        Step 6 : Click "Compute" and then click the tab "Valuation Adjustments" to view the details of landed costs allocation



        Step 7 : Check the cost lines and if everything is ok, click "Validate" to post the landed costs allocation



        Increase/Decrease of Stocks & Valuation

        1. Increase of Stocks

        Create and confirm PO to receive stock with vendor "ADJUSTMENT" for non-purchase add on quantity



        2. Decrease of Stocks for Non-Average Value (After the product being delivered with value - Physically it shouldn't be average)

        1. Click on the related product and click "Update Cost"



        2. Enter the correct cost per unit, select the "Counter-Part Account" and click "Apply"



        * If decrease is not due to delivery and faulty (Scrap), use Inventory Adjustment 




        Purchase of Foreign Currency with SGD (v13)

        Step 1 : Go to Accounting Module > Accounting > Journal Entries and click "Create"



        Step 2 : Enter the information of the transfer



        Step 3 : Edit the debit and credit amount as per bank statement amount in SGD and click "Post"



        * For bank reconciliation purpose, please enter own company name in the "Partner" column




        Journal Entry Posting from Current Year Earnings to Retained Earnings

        Step 1 : View Balance Sheet as of financial year end date and check the amount of Current Year Earnings


        *If user click on the Current Year Earnings line, it will direct user to the P&L to check if this amount correctly reflect Current Net Profit (or Loss)



        Step 2 : Post journal entry for allocation of Current Year Earnings to Retained Earnings


        Step 3 : Check the updated Balance Sheet as of financial year end date
        *Without this journal entry, the amount will be located in Previous Years Unallocated Earnings under the group of Unallocated Earnings for the next financial year :

        Purchase Flow

        Step 1 : Go to Purchase Module > Orders > Requests for Quotation


        Step 2 : Click "Create"


        Step 3 : Enter the order details and click "Confirm Order" if confirm to send the PO (if not, just click "Save")


        Step 4 : When goods arrived, click "Receive Products" or the car icon to receive goods in the system


        Step 5 : Click on the icon next to the done quantity


        Step 6 : Click "Add a line"


        Step 7 : Enter the Lot / SN information and the quantity received, after that, click "Confirm"


        Step 8 : Click "Validate" after all product lines being updated


        Step 9 : Click on the PO link


        Step 10 : Click "Create Bill" to capture the vendor invoice


        Step 11 : Enter the vendor invoice number, if other information if correct, click "Post" to validate the vendor bill

        Vendor Bill / Expenses Entries

        Expenses with Vendor Bills
        Step 1 : Go Accounting / Invoicing > Vendors > Bills

        Step 2 : Click "Create"
        Step 3 : Enter the vendor bill information and click "Post" if confirm, "Save" if need to further confirmation



        Expenses without Vendor Bills (Payroll, Accruals, etc)
        Step 1 : Go Accounting / Invoicing > Accounting > Journal Entries

        Step 2 : Click "Create"


        Step 3 : Enter the expense information and click "Post" if confirm, "Save" if need to further confirmation


        Allocation of Landed Costs

              Step 1 : Enable "Landed Costs" in the setting of Inventory Module and click "Save"



              Step 2 : Create "Product" for the related landed costs

              • Under "General Information" tab, set "Product Type = Service" & "Product Category = Landed Costs"*



              *For the setting of "Product Category = Landed Costs", only "Expense Account" and "Stock Input Account" are needed and they must be the SAME account so that the amount entered will be offset after the landed costs allocation


              • Under "Purchase" tab, tick "Is a Landed Cost" checkbox, and set the "Vendor Bills Control Policy" as "On Ordered Quantities"



              Step 3 : When posting vendor bill for landed cost,"Landed Costs" checkbox will be tick automatically according to the pre-set product setting



              Step 4 : Click "Create Landed Costs"



              Step 5 : Click "Edit" to insert the related GRN(s) for the landed costs allocation in "Transfers" and change the relevant "Split Method"



              Step 6 : Click "Compute" and then click the tab "Valuation Adjustments" to view the details of landed costs allocation



              Step 7 : Check the cost lines and if everything is ok, click "Validate" to post the landed costs allocation



              Increase/Decrease of Stocks & Valuation

              1. Increase of Stocks

              Create and confirm PO to receive stock with vendor "ADJUSTMENT" for non-purchase add on quantity



              2. Decrease of Stocks for Non-Average Value (After the product being delivered with value - Physically it shouldn't be average)

              1. Click on the related product and click "Update Cost"



              2. Enter the correct cost per unit, select the "Counter-Part Account" and click "Apply"



              * If decrease is not due to delivery and faulty (Scrap), use Inventory Adjustment 




              Purchase of Foreign Currency with SGD (v13)

              Step 1 : Go to Accounting Module > Accounting > Journal Entries and click "Create"



              Step 2 : Enter the information of the transfer



              Step 3 : Edit the debit and credit amount as per bank statement amount in SGD and click "Post"



              * For bank reconciliation purpose, please enter own company name in the "Partner" column




              Journal Entry Posting from Current Year Earnings to Retained Earnings

              Step 1 : View Balance Sheet as of financial year end date and check the amount of Current Year Earnings


              *If user click on the Current Year Earnings line, it will direct user to the P&L to check if this amount correctly reflect Current Net Profit (or Loss)



              Step 2 : Post journal entry for allocation of Current Year Earnings to Retained Earnings


              Step 3 : Check the updated Balance Sheet as of financial year end date
              *Without this journal entry, the amount will be located in Previous Years Unallocated Earnings under the group of Unallocated Earnings for the next financial year :